your documents
A short file with one long pole in it. The criminal-record certificate and its certified translation take longer than everything else combined, and almost nobody starts them early enough.
The set below is what a Nepali applicant is normally asked for at the study residence permit stage. Your university and the mission handling your application each publish their own list on top of it.
Award or acceptance letter
The Stipendium Hungaricum letter of award, or your university's acceptance. Everything hangs off this.
Criminal-record certificate
A clean-record certificate from Nepal Police, with certified translation. Required as standard, not occasionally.
Passport and photographs
To Schengen specification, with biometrics taken at submission.
Proof of funds, or the award letter
The monthly figure across your intended stay — or the scholarship letter, which does much of this work.
Health insurance
A compliant private policy, or the Hungarian student health route once you are enrolled.
Accommodation proof
A dormitory allocation or a rental agreement. Part of the file, not an arrival task.
Tuition receipt
Self-funded students only.
Medium-of-instruction letter
Where you are using one instead of IELTS.
Scholarship holders carry a noticeably lighter file than self-funded applicants: the award letter stands in for financial evidence and the dormitory place covers accommodation. The police clearance applies to everyone.
Hungary may have no mission in Nepal, so the application is likely lodged through a mission covering Nepal or through the online immigration system. Confirm which applies to you before making any plans — this is the single most changeable detail on this page. The Nepali offices below are the ones you will actually visit.
Online Police Clearance Report (OPCR)
Department of Consular Services, MoFA
Start it the day your award or offer arrives
Not when you begin the permit application. Between issuing and certified translation this is realistically several weeks, and it is the item that most often delays a Hungarian file.
Obtain the police clearance from Nepal Police
Through the standard process. Our documents module covers the office, the fee and the steps.
Get a certified translation
An informal translation is not the same document. Ask the mission or your university what form of certification it accepts before paying for one.
Check the validity window
A clearance certificate issued too far in advance can be treated as stale. Time it against your permit application, not against your offer.
The requirement: a clean criminal-record certificate from Nepal Police, with a certified translation, as a standard part of the permit file
Why certification takes time: Nepal is not a party to the Hague Apostille Convention, so there is no single apostille certificate — documents go through a chain of offices instead
Two things we could not pin down to a standard we would publish.
The permit and consular fees: we could not verify a current figure
The exact term-time work cap: sources disagree — ask your university
The second is worth flagging because it is quoted confidently everywhere. Sources give figures ranging from twenty-four to thirty hours a week in term, sometimes with different rules in breaks, and we could not settle it against a Hungarian government page. Ask your university — it will know, and it is the party that matters if you get it wrong.
Most of your file is issued in Nepal and is identical whichever destination you choose. Each of these has its own guide with the office address, the fee and the steps.
For a medical place, make sure the NOC names a university the Nepal Medical Council recognises. An EU-recognised Hungarian degree still has to satisfy the NMC before it licenses you at home.