your documents
One requirement dominates this file and it is easy to underestimate: your documents need certified translation into Polish, which is a different and slower thing than translation into English.
The set below is what a Nepali applicant is normally asked for at the D visa stage. The consulate handling your application publishes its own list, and that governs.
Acceptance letter
From a recognised Polish higher education institution.
Tuition payment receipt
Normally required — evidence that fees are paid is part of the file, not a later formality.
Passport
Commonly valid at least three months beyond your intended departure, with clear scans.
Certified Polish translations
Of foreign-language documents. Certified into Polish specifically, by a translator the consulate accepts.
Proof of funds
Maintenance for your stay, plus money for return travel — two separate elements.
Health insurance
Private cover, or the Polish voluntary health scheme once you are enrolled.
Photographs and forms
To specification, with biometrics at submission.
Notarised sponsor statement
Where someone other than you is funding the studies.
After arrival you will also need a PESEL number — Poland's national identification number — which unlocks banking, employment and insurance. It is not part of the visa file but it is the first thing to sort out once you land.
Poland may have no consulate in Nepal, in which case applications route through a mission covering Nepal — commonly reported as New Delhi. Confirm this before planning travel: it means a journey, a cost and a scheduling constraint that students bound for Malta or Hungary may not face. The Nepali offices below are the ones you will visit on this side.
Department of Consular Services, MoFA
MoEST — Foreign Study Approval (NOC) section
Understand what is being asked for
Not an English translation, and not an informal one. Documents in a foreign language need certified translation into Polish, by a translator whose certification the consulate will accept.
Ask the consulate what it accepts, first
Requirements about who may certify differ between missions. Paying for a translation the consulate then rejects is a common and entirely avoidable loss.
Start alongside your applications
Not after your offer. This is the longest Nepal-side item for Poland, and the visa decision itself is only about fifteen days — so translation, not processing, sets your timeline.
Keep originals, copies and scans
You will be asked for documents again at the voivodeship office when you apply for the Karta Pobytu, months later and in another country.
The requirement: certified translation into Polish of foreign-language documents, by a translator whose certification the consulate accepts
Why the Nepal chain takes time: Nepal is not a party to the Hague Apostille Convention, so there is no single apostille certificate — documents go through a chain of offices instead
Two figures we are not going to state with more confidence than we have.
The consular visa fee: we could not verify a current rate
The exact funds figure: a formula, not a single figure
On the second: the official requirement is a monthly maintenance baseline plus return-travel money plus tuition evidence. A round figure of about PLN 8,000 circulates widely as the practical target and is broadly consistent with that — but it is not the published rule, and consulates can expect more than the statutory minimum.
Most of your file is issued in Nepal and is identical whichever destination you choose. Each of these has its own guide with the office address, the fee and the steps.
That inversion is worth repeating because it is unusual: a year's fees leave Nepal before the visa decision exists. Get your university's refund policy in writing before remitting.